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What personal information is covered in this privacy notice
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What personal information we collect
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How we collect your personal information
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How we use your personal information
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Who we share your personal information with
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How we keep your personal information secure
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How long we keep your personal information for
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Overseas transfers of your personal information
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Your rights in relation to your personal information
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Complaints and contact details
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Mortgage Intelligence Limited is registered in England under company number 03018519. Registered address: Roddis House, 12 Old Christchurch Road, Bournemouth, BH1 1LG. Mortgage Intelligence Limited is committed to ensuring that your privacy is protected and our use of your personal information is governed by this Privacy Notice. It relates to the following businesses which are related to Mortgage Intelligence Limited which are Mortgage Next Network Ltd and Life & Easy Ltd.
Mortgage Intelligence Limited operates a Network of Appointed Representatives and are a leading mortgage and insurance intermediary firm. Our Appointed Representatives will collect information directly from you and will detail through their own Privacy Notices how your information will be collected, used, secured, transferred and shared. As part of the advice process, Appointed Representatives are required to enter your details on our systems, therefore, all references to Mortgage Intelligence Limited collecting data within this notice will also relate to the data being collected by our Appointed Representatives and then inputted on our systems.
On this site, the phrases “Mortgage Intelligence”, “us”, “we” or “our” will mean those businesses, representative offices, branches and applicable third parties which are majority-owned subsidiaries of Mortgage Intelligence on behalf of and in respect of whom this Privacy Notice is made.
Any reference to “you” or “your” refers to anyone whose personal information we process.
If there are any changes to the way in which your personal information is used, this Privacy Notice will be updated. If we make substantial changes to our Privacy Notice we will endeavour to inform you directly about these changes.
The appropriate data controller (which determines the purpose and means of “processing” your personal information) will be the business which you have instructed and if you are in any doubt about the identity of the data controller in your case, you should ask your usual contact or representative or refer to any documentation we provide to you. The ICO Registration number of Mortgage Intelligence is Z659850X.
Mortgage Intelligence may share your data with our parent company, OneDome Ltd, and other group companies where we have a legitimate interest to do so.
Mortgage Intelligence acts as a controller for the personal information that it collects and uses about you. We may also act as a processor in some instances and a subsidiary business. In all cases, we will treat your personal information as confidential and in accordance with applicable data protection legislation and your personal information will only be shared with others in accordance with this Privacy Notice.
Personal data – this is any information that tells us something about you. This could include information such as name, contact details, date of birth, bank account details or any information about your needs or circumstances which would allow us to identify you.
Special Category data – this is information which is classified as “sensitive” under data protection legislation. Examples of which include; health data, religion or sexual orientation. There are also restrictions when we can collect and use criminal conviction data which will be set out to you should this be requested. This special category data requires us to have additional lawful bases under the Data Protection Act 2018 to collect, store and process.
We will collect your full name and necessary contact details (such as phone number, email address and address) from you whenever you engage with us.
Depending on the service we provide you (or on your behalf) we may also collect additional personal information as detailed in the table below;
If you are enquiring about or applying for a mortgage product or service:
| Personal information we may collect |
Why we collect it |
Your name, postal address, phone number, email address and details of your requirements
Previous names, mother’s maiden name, previous addresses, health and family history, information about your status and dependents
Your marital status, gender, date of birth, nationality and tax status
Employment details, national insurance number, residential status, bank details and credit history
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To apply or inquire about services related to mortgage or protection products
To offer alternative properties related to your search criteria
To carry out referencing and credit checks and the results of those checks
To provide customer surveys and satisfaction calls
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Proof of identity to include, but is not limited to, passport, driving licence, and address documents.
We may also need to collect information on other individuals who have an interest in the property who are not considered to be our customers.
Details of your mortgage arrangements, confirmation of how long you have owned the property and details of the source of monies invested in the property
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To perform ‘know your client’, anti-money laundering, and counter terrorist financing requirements and right to rent checks, as required by law.
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Proof that you have sufficient funds to support any offer that you may wish to make to buy a property
Financial information, for example, a copy of your bank statement or an agreement in principle from your mortgage provider
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To ensure you are able to pay the required amount of deposit
To provide evidence of the source of funds you will be using to buy a property
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Bank Statements, Mortgage Statement, Proof of deposit, Payslips and P60, Accounts, SA302’s & SA100’s, Tax Year Overviews, ID and proof of address, AST’s
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Supporting your mortgage and/or insurance application.
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IP address, browser type, operating system, URL information
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To improve our services provided to customers through insight.
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Communication and marketing preferences
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To ensure we only send you details of products and services you are interested in through your preferred communication channel.
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Communication and marketing preferences
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To ensure we only send you details of products and services you are interested in through your preferred communication channel.
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We may, during the course of your relationship with us, request additional information from you which is relevant to the provision of specific services.
We do not offer any products or services to children. In certain circumstances (for example a tenant or mortgage application) we may need to collect the name and date of birth of children from tenant or mortgage applicants, and share this with the selected mortgage provider.
Any telephone calls either to or from our customer service teams may be recorded for training, monitoring, compliance and security purposes.
Direct interactions – personal information you disclose when you fill in forms, surveys, or correspond with us by post, phone, email, live chat, web, social or otherwise; or through portals when you enquire about any of our services, products or promotions.
Indirect interactions – personal information you disclose to third parties such as, but not limited to, another OneDome Group company, payment service providers, data brokers or aggregators to match against our databases a list of which is available on request from the Group Data Protection Office; or which is available through publicly available sources or registers such as Land Registry, Companies House, the Electoral Register, Government or Police Databases, your employer, next of kin of delegated authorities.
We will process the information you provide or we obtain from other sources to provide you with products and services and answer any questions you may have.
Under data protection legislation we are only permitted to use your personal information if we have a legal basis for doing so. We rely on the following legal bases to process and use your information:
- Performance of a contract – this is where the collection and processing of your personal information is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract.
- Legal obligation – this is where the collection and processing of your personal information is necessary for compliance with a legal obligation, for example verification of identity and fraud prevention.
- Consent – where we process personal information under consent we will seek your clear and unambiguous consent before processing your data for example to send and/or receive marketing information from Mortgage Intelligence.
- Legitimate interest – some personal information is processed by Mortgage Intelligence as part of its legitimate interests which include network and information security, web analytics, updating customer details, lettings, sales, and other core services. Mortgage Intelligence may also rely on legitimate interest to process personal information related to direct marketing, web analytics, sales, lettings and other services.
Where we may process special categories of personal information and criminal conviction information we do so under additional lawful bases of the Data Protection Act. These may include, but are not limited to:
- Where you have provided explicit consent
- Where processing is necessary for the establishment, exercise, or defence of legal claims.
6.1 Personal data we share within OneDome Group Companies
We may share your information within our group companies, where necessary, for the provision of services, which are listed on our website.
6.2 Sharing with third parties
We will share personal information with our regulators, governmental or quasi-governmental organisations, law enforcement authorities and with courts, tribunals and arbitrators as may be required from time to time in order to comply with our regulatory and legal obligations.
Where we engage third party service providers to provide products (such as mortgages, house and contents and family protection insurances) or other business services and operations on our behalf, we provide them with only the personal information they need to perform the service we request. This includes IT systems providers and IT contractors as well as third party referencing or screening agencies for the purposes of the prevention and detection of crime. We contractually require them to securely protect information, and not to use it for any other purpose.
Indicatively - but not limited to - we may disclose your information to the third parties listed below for the purposes listed:
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Why we share it |
Approved contractors and service providers including call centres
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To provide services on our behalf
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Consumer research companies
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To conduct customer surveys on our behalf
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Third party audit company
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To provide auditing services on our work
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Firms on our mortgage lender panel
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To progress your enquiry or application for a residential or buy to let mortgage application
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Vetted affiliates for business facilitation
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To provide related services, such as bridging finance, commercial finance and secured loans
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Firms on our insurance provider panel
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To progress your enquiry or application for buildings and contents insurance
To progress your enquiry or application for term insurance, critical illness cover and income protection
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Firms on our protection provider panel
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To progress your enquiry or application for term insurance, critical illness cover and income protection
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Referencing Companies, Credit and Risk agencies a list of which is available on request
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To run automatic checks on your creditworthiness and to help prevent fraud and money laundering
For fraud prevention, anti-money laundering checks and identity verification
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Law enforcement bodies and regulators including the FCA, police, HMRC and local authorities
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To comply with court orders or legal obligations
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To undertake land registry searches
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6.3 Automated Decision Making
Some of the services provided by third parties may involve an automated decision, matching and/or credit scoring process. Any credit scoring methods used by third parties are regularly tested to ensure they remain fair, effective and unbiased.
The security of your personal information is extremely important to us, and we therefore have measures in place to ensure it stays safe, is not damaged, destroyed or misused, and prevents unauthorised access. The measures include, but are not limited to:
- Client software systems – all systems have protections in place to protect against both unauthorised access, and other external factors that could cause damage to, your personal data. There are strict access requirements in place and access is restricted to those absolutely necessary.
- Hard copy paper files – stored in a secure facility with restricted physical access.
We provide data protection training to all employees and workers who need access to and process personal information.
Where - in line with this Privacy Notice - information is shared with third parties, similar security measures are used to protect your information.
We will keep your information for as long as is reasonably necessary for the purposes set out in this privacy notice, and to fulfil our legal and regulatory obligations.
The time period may vary depending on type of service or product you have requested from us. In certain circumstances we have a statutory obligation to keep your personal information for a set period of time, for example, financial information (normally 7 years) for financial auditing purposes. Information is always retained in line with its purpose of processing and only for as long as necessary usually, information is kept for 7 years after last contact with you. However, the retention period may be extended dependent upon any legal or contractual obligations Mortgage Intelligence may be required to comply with, as well as any overriding business legitimate interests.
We are based within the UK, however some of the third parties and agents that we work with may be based outside of the European Economic Area (EEA), so processing of your personal information may involve a transfer of data outside of the EEA. Whenever we transfer your personal information outside of the EEA, we will always ensure it is protected by making sure we have safeguards in place. This might mean only transferring your personal information to a country that has been deemed by the European Commission to provide an adequate level of protection, or by using specific contractual protections.
All information that you provide us with is stored on our secure servers, or those of our third parties’ data storage providers.
If you would like to make a request to exercise any of your individual rights described in this section, please email privacy@experiencemi.co.uk including the brand/company and business relationship it is in relation to. Upon receipt of your request, Mortgage Intelligence will carry out a review and a response determining our decision will be provided to you within the recommended timescales.
Contact details
If you have any questions, comments or requests regarding any aspect of this Privacy Notice, or how we handle your personal information, please do not hesitate to contact us by sending an email to privacy@experiencemi.co.uk or writing to the Compliance Team, Roddis House, 12 Old Christchurch Road, Bournemouth, Dorset, BH1 1LG.
If you have a complaint about the way in which your personal information has been processed, you have the right to contact the Information Commissioner's Office but we would suggest that you first complete our internal complaints procedure and we will try to address your concerns.
Complaints
If you have any complaints about the way we use your personal information please contact your usual business contact.
We will occasionally update our Privacy Notice, so we suggest that you review this Notice from time to time. If we make substantial changes to our Privacy Notice, we will endeavour to inform you directly about these changes.
